If you are reading this and not in college yet, I must inform you that checking emails is a daily habit for many college students. As a Viterbi student, I get anywhere from 10 to 30 emails per day from professors, fellow students, USC administration, job recruiters, student organizations, Lyft, Amazon, Postmates, and more. I also often have to send out emails to professionals, groups of students, strangers that I need something from, etc. With nearly four years of rigorous emailing experience, I feel qualified to give you some advice on how to use your email (specifically, gmail) so that you present your best self to others and don’t lose a job interview invite in your inbox!

  1. Get the gmail app on your phone so that you can check your email at any time of the day.
  2. Star or “mark as unread” emails that you MUST respond to.
  3. A good rule of thumb is to respond to emails within 48 hours.
  4. Get the Google Chrome extension “Streak” to see when the people you sent an email to have read it.
  5. If sending emails to a group, send it to yourself and bcc everyone.
  6. When sending an email to a stranger, always introduce yourself at the beginning: “My name is Dominie Miyasato, and I am a senior studying biomedical engineering at the University of Southern California.”
  7. Use “dear ____ and sincerely” for formal emails. Can use “Hi ___ and best” for informal emails.
  8. It is nice to start with a warm greeting, “I hope this email finds you well.”
  9. Spell out acronyms unless the recipient already knows what it stands for.
  10. When the email is urgent, put “Urgent” or “Action Required” in the subject line.
  11. Don’t forget to attach the document!! I’ve forgotten too many times :(. Also, attach a PDF rather than a Word doc.
  12. End with a thank you. “Thank you for your time. Thank you for your continued support.”
  13. Schedule emails to be sent out in the mornings on weekdays to ensure they are read.
  14.  People don’t like reading long emails. If you can, make a bulleted/numbered list to cut verbiage.
  15. In settings, create a signature that will show up on every email. This is my signature:

Dominie Miyasato

University of Southern California

Viterbi School of Engineering

B.S. Biomedical Engineering 2021

Dominie Miyasato

Dominie Miyasato

MAJOR: Biomedical Engineering YEAR: Class of 2021 HOMETOWN: Kahului, Hawaii PRONOUNS: she/her/hers INSTA: @dominie__ On campus, I am president of the Associated Students of Biomedical Engineering and do molecular imaging research in Zavaleta Lab.

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